上海招聘

Position Summary

The Associate for Administration is a member of the Office of Research Institutes at NYU Shanghai, and primarily provides administrative supports to the directors and faculty at the NYU-ECNU Institute for Social Development at NYU Shanghai. S/he will report to the Senior Associate for Administrative Support and play a key role in faculty support for research institutes and programs.
Responsibilities

? Manage administrative and logistic tasks for the Institute. This includes:
？ Establishing contact database for the institute;
？ Expense reporting and reimbursement;
？ Arranging the payments to invitees;
？ Gather information via desk-based research as needed;
？ Meetings arrangements, taking minutes, filing, draft agenda and brief letters, etc. ;
？ Logistics support for visitors, such as agenda and traveling coordination;
？ Using a range of office software, including email, spreadsheets and databases; managing filing systems;
？ Recording office expenditure;
？ Maintaining supplies of stationery and equipment;
？ Coordinating the necessary facility upkeep and repairs;
？ Responding to enquiries and complaints;
？ Routine collect faculty updates for newsletters, website;
? Provide support to other Research Institute members as required: this may include weekly and monthly seminars, international NYU Shanghai exchange and day-to-day administrative tasks.
? Assist the Program and Communications team in planning and program delivery as appropriate.
? Provide general translation and interpretation from time to time;
? Assist Senior Associate in providing routine and ad hoc reports/updates as required.
? Hard working and able to be flexible in working on tasks and schedules as requested.
? Others tasks as assigned.






Qualification

? Required Education

Bachelor degree, Master degree preferred

? Required Experience

？ 2 years’ experience in administrative support
？ Preferred prior experience with higher education and multicultural work environment, or start-up organization

? Required Knowledge, Skills, and Abilities

？ Strong verbal and written communication skills in English and Chinese. Experience with a service-oriented role, with experience of effectively negotiating and setting up new guidelines and processes. Experience with handling sensitive information and relationships, with confidentiality and diplomacy.
？ Ability to handle difficult situations on occasion, and work with others towards a solution.
？ Strong organizational skills, attention to details, ability to adhere to deadline and prioritize resource and workload as necessary.
？ Ability to work cooperatively and productively in a multicultural team environment with all level of professional, technical and administered staff. Ability to network and build relationships.
？ Proficiency in Excel, Word, PowerPoint, Email and the use of the internet and web based ordering systems.

　　2012年10月15日，上海纽约大学成立仪式在上海浦东新区隆重举行。上海纽约大学由华东师范大学和美国纽约大学联合创办，是教育部批准设立的第一所具有学位授予权和独立法人资格的中美合作大学和非盈利性学术机构，也是纽约大学全球教育体系(Global Network University)的一部分，将吸引全球最优秀的教授和最出色的学生，共同学习和研究。作为高等教育国际合作示范改革的试验田，上海纽约大学不仅是国家教育体制改革试点项目之一，也是教育部和上海市共建“国家教育综合改革试验区”的重要内容。上海纽约大学将致力于建设一所世界级的、多元文化交融、文理学科兼容的研究型大学，努力成为全球化进程中不同文化交流和教育合作的典范。