上海招聘

职位介绍
本职位将为头脑灵活、思维清晰的活动管理专业人士提供一个在行业内最佳团队中积累国际会展经验的独特机会。求职者需要具备一流的沟通、管理和IT技能，性格外向，能在压力环境下保持冷静，并做好非常努力工作的准备。
您应能进行创造性思考、机智地解决问题、承受压力并保持冷静、迅速有效地进行谈判并达成交易。必须具备优秀的口头和书面英语能力。作为回报，您将获得丰厚的底薪，以及旨在奖励成功的财务激励计划，此外还有持续的培训和发展机会。
主要目标
负责所有展会物流，规划在中国各地的展会组合；采购、参观活动场馆并进行谈判；寻找视听材料供应商和搭建，以及其他供应商，与之进行谈判和密切合作，安排和管理差旅事项；协调团队成员完成展会的具体项目（有时需加班）；管理赞助商、参展商和与参会代表的期望；以及采取一切必要措施，向所有文墨展会的参与者提供他们所期望的VIP体验。
具体工作包括通过电话、电邮，以及当面等方式与客户和供应商沟通。任职者工作将纳入KPI框架，并应始终展示文墨的积极正面形象。

主要职责：
o 负责展会生产的所有方面和物流，包括场地、采购、供应商管理和谈判
o 负责每场展会的预算
o 确保赞助商对于所有品牌推广（网络、印刷和现场）材料感到满意
o 在展会现场管理团队，确保每个人充分运用自己的技能
o 生产和管理展会
o 编制参展商技术手册，收集必要的参与者信息，并在需要时协助所有参与者
o 就所有展会品牌推广材料与设计机构和同事进行联络
o 联系并邀请当地媒体合作伙伴出席，并宣传我们的展会
o 组织团队差旅、住宿及膳食要求
o 查证事实，确保代表名单和所有展会宣传资料上的姓名、名称和品牌拼写正确
o 安排发言人、嘉宾和贵宾的差旅和住宿
o 使用数据库和网上代表登记系统
o 准备参会代表礼品袋
o 筹备接待酒会和其他交流活动的外围活动和娱乐节目
o 根据需要协助业界媒体与展会团队
o 协助文墨及其业界媒体及展会部门实施整体商业战略
o 高效地优先考虑并管理工作量
o 根据需要参加任何培训或其他会议
o 始终展示文墨的积极专业形象

条件要求
*必须具备在公司组织部门内的会议、会展等管理经验（2年以上）

*拥有相关学位或同等学历

*广泛深入地了解中国的活动场地和供应商，特别是上海和北京

*既能独立自主工作，又具有良好的团队合作精神

*能够管理多个项目和利益相关者关系（包括与非常资深的利益相关者互动的经验）

*能够在经常充满压力的环境下工作，同时确保达到自己设定的最后期限

*优秀的核心展会管理技能，包括场馆采购、第三方供应商管理、预算管理、报告和管理工具运用

*优秀的谈判技巧

*生产和管理展会的经验

*与国际客户和同事共事的经验

*积极主动，具有“我能行”的心态

*精力充沛、足智多谋、态度灵活

*能够达到最后期限，在压力下有效工作

*具有优秀的组织能力，关注细节

*有使用CRM系统和展会管理程序经验者优先，特别是Salesforce

*熟练掌握MS Office，包括Outlook、Word、Excel和PowerPoint

*有Photoshop、InDesign和AI Illustrator中级技能者优先

*能以中文、英文进行良好沟通

*请提交你的中英文简历


About the role
This role will offer the unique opportunity for a bright, articulate events management professional to gain international events experience within the best team in the industry. With top-notch communication, administration and IT skills, you will need to be outgoing, calm under pressure and prepared to work extremely hard.
You will need to be able to: think creatively, solve problems intelligently, stay calm under pressure, negotiate and close deals quickly and effectively. Excellent oral and written English skills are essential. In return, you will receive a generous basic salary along with a financial incentive scheme designed to reward success, as well as ongoing training and development.
Key Objectives
To lead all event logistics and planning across the Chinese events portfolio; sourcing, visiting and negotiating with venues; finding, negotiating and working closely with audio-visual providers and production companies as well as other suppliers, travel arrangements and administration; co-ordinating teams to complete event-specific projects (sometimes outside of office hours); managing sponsors, exhibitors and delegates expectations; ultimately, doing everything necessary to provide all Ink event attendees with the VIP experience they have come to expect.
The role involves communicating with clients and suppliers via telephone, email and in person. The role-holder is expected to work within the framework of KPIs, and positively represent Ink at all times.

Key Responsibilities
o Leading with all aspects of event production and logistics including venue sourcing, supplier management and negotiations
o Budgetary responsibility for each event
o Ensuring all branding (online, in print and onsite) is satisfactory to sponsors
o Managing teams onsite at events, to ensure everyone maximizes their skills
o Producing and managing exhibitions
o Creating exhibitors technical manual, collecting necessary attendees information, and assisting all attendees whenever necessary
o Liaising with design agencies and colleagues on all event branding
o Contacting and inviting local media partners to attend and promote our events
o Organizing team travel, accommodation and subsistence requirements
o Fact-checking and ensuring names and brands are spelt correctly on delegate lists and all events collateral
o Arranging travel and accommodation for speakers, guests and VIPs
o Using databases and online delegate registration systems
o Preparing delegate bags
o Organising peripheral events and entertainment for drinks receptions and other networking events
o Assisting the trade media & events team as required
o Contributing to the overall commercial strategy for both Ink and its trade media & events division
o Prioritising and managing workloads efficiently
o Attending any training or additional meetings as required
o Representing Ink positively and professionally at all times
Person Specification
*Previous experience in event management within a corporate organisation essential (Minimum 2 years)

*Degree-educated or equivalent

*Sound knowledge of venues and suppliers in China, particularly in Shanghai & Beijing essential

*Ability to work autonomously as well as part of a team

*Ability to manage multiple projects and stakeholder relationships (including experience interacting with very senior stakeholders)

*Ability to work in an often pressurised environment whilst ensuring your own set deadlines are met

*Excellent core event management skills including venue sourcing, third party supplier management, budget management, utilisation of reporting and administrative tools

*Excellent negotiation skills

*Experience in producing and managing exhibitions

* Experience working with international clients & colleagues

*Proactive with a 'can do' approach

*Energetic, resourceful and resilient attitude

*Ability to hit deadlines and work effectively under pressure

*Excellent organisational skills and attention to detail

*Experience using CRM systems and Event Management programs preferred, especially Salesforce

*Proficient in MS Office, including Outlook, Word, Excel & PowerPoint

*Intermediate skills in Photoshop, InDesign and AI Illustrator preferred

*Confident communication style in Chinese and English

*We only accept CV's in Chinese and English.

Ink is the global expert in connecting with travellers throughout their entire journey. Through our portfolio of B2B and B2C products and solutions, we reach a captive audience of hundreds of millions of travellers each year. We produce more inflight magazines for more airlines than any other company in the world.

Ink headquartered in London and with offices in Atlanta, New York, SO PAULO, Shanghai and Singapore, works with over three dozen airlines and travel companies, produces media in 13 languages, and sells advertising in over 100 different countries around the globe. Our clients include KLM, Air Macau, Bangkok Airways, easyJet, Eurostar, Germanwings, GOL Airlines, Jetstar, Hong Kong Airlines, Ryanair, Peach, Tiger Airways, TurboJET (the ferry from Hong Kong to Macau), United Airlines, PrivatAir, Norwegian Air Shuttle, Abu Dhabi Airport and Wizz Air.

Ink Shanghai (previously GIS Events) runs global leading trade events focusing on China’s Aviation industry. Our branded events include China Airline Ancillary Revenue Summit, the China Inflight Entertainment & Communications Summit, the China Airline Catering Management Summit and the China Airport Commercial Summit.

For more information about ink, go to www.ink-global.com and www.gisevents.com.