上海招聘

JOB DESCRIPTION

Job Title: Office Manager
Reports To: EA of CEO

PURPOSE OF POSITION:
Provide proactive administrative support and assistant to the Cachet Senior Management and the wider Cachet team based in Shanghai. Act as office manager for the Cachet offices in Shanghai.

MAIN ACCOUNTABILITIES AND SUPPORTING ACTIVITIES:
Manage Diaries for Senior Management
Proactively organise and manage diary of Senior Management as required
Arrange all travel and hotel bookings for the Senior Management and team including producing detailed itineraries and appointment schedules
Liaise with Cachet customers to arrange meeting dates between customers, Senior Management and other attendees
Co-ordinate all internal and external meetings and events for the Senior Management and team, including booking internal and external venues, facilities, refreshments etc

Manage Routine Administration
Ensure all necessary paperwork is ready for meetings
Conduct research, assemble and analyse data to prepare reports and documents
Manage follow up of action points from internal and external meetings
Complete expenses each month as required
Manage mailing of items by courier and post from the Cachet offices

Provide Secretarial Support to Senior Management and team
Prepare and edit correspondence, communications, presentations and other documents for the Senior Management
Proactively manage in-tray, daily post and emails for the Senior Management
Act as first point of contact for the office, manage incoming phone calls, greet visitors and take/pass on messages
Take minutes of meetings where appropriate

Represent Senior Management and team
Welcome visitors to the office and act as host for international visitors arranging hotels, transport and meetings as needed
Develop and maintain relationships with Cachet international offices and Cachet customers
Manage department messages and communications

Manage the Cachet office facilities and infrastructure
Maintain office and kitchen supplies, liaising with external vendors to achieve the best prices
Manage computer based and paper filing systems and documents for Cachet offices
Manage the set up of all new employee workstations and co-ordinate induction programmes for same
Sourcing products and information for the offices
Set up and continually review operating practices and implement improvements where necessary

Fulfil other duties as required
Co-ordinate project work as required
Relish the opportunity to pick up new activities that fall broadly in the purpose of the role
Fix things that you can see need fixing
Identify problems and find solutions



PERSON SPECIFICATION
Experience Skills Competencies
Experience in working as a PA in a large organisation
Experience working at senior management/Managing Director level
Experience working in an international capacity
Experience in Office Management
Graduate/degree level education
Excellent organisational and planning skills
Demonstrable decision making and problem solving ability
Able to build relationships fast and communicate at all levels of business internationally
Ability to work in a fast paced and challenging environment
Proficient in IT especially Microsoft programmers
Adaptable/flexible – able to multi task
Able to anticipate and think independently
Professional/discreet/loyal
Team player
Approachable

Cachet Hotel Group (CHG) is a Hong Kong based management company established in May 2013. Chairman Robert Roche initially co-founded the URBN Shanghai in 2008, adhering to a sustainable philosophy and creating the very first carbon-neutral hotel in China. Building on this success, CHG was formed, creating two new hotel brands, r. and Cachet, and taking the URBN brand to the next level. CHG adheres to being a company that “cares” with a corporate mission revolving around innovation, luxury and personalization. With numerous projects in the works, CHG is aiming to establish their first outlets in Greater China, Southeast Asia and India.


Cachet酒店集团（CHG）是一家总部位于香港的国际化公司，于2013年5月成立。主席和联合创始人Robert Roche最初于2008年创办了雅悦酒店，该酒店秉持可持续性发展的理念，创造了中国首个绿色环保零碳化店。集团旗下还包括两个酒店品牌r.酒店和Cachet，同时雅悦品牌也被推向了新的高度。CHG立志于成为一个“关注”的公司，围绕创新、奢华和个性化来实现企业使命。目前，CHG的很多项目正处于筹备阶段，将分别在大中华区、东南亚和印度推出集团位于各地的首家酒店。

www.cachethotelgroup.com