上海招聘

CBL INTERNATIONAL SEEKS ADMINISTRATIVE ASSISTANT

THE OPPORTUNITY

CBL International seeks a suitably qualified and experienced, exceptional individual to manage administration and academic activities for CBL International.

The full-time Administrative Assistant reports directly to the Senior Manager. The role will be responsible for all secretarial and office administrative work and support of CBL International Shanghai office. This role will also assist in registration and co-ordinating RSVPs for CBL International's programmes and database management of customers.

You will be part of a permanent full-time professional team based in Shanghai, delivering exceptional academic programmes.

AREAS OF RESPONSIBILITIES

OFFICE MANAGEMENT

- Work as a friendly and efficient office receptionist in answering telephone calls, greeting guests and assisting with enquires, offering tea/coffee and advising of visitor arrivals.

- Arrange couriers, book taxis and manage mail collection and delivery

- Arrange travel itineraries

- Manage stationary, office equipment, catering and business cards orders and issues

- Manage petty cash, receipt books and ticket collection

- Assist with English-Chinese and Chinese-English translation when required.

HUMAN RESOURCE MANAGEMENT

- Record staff leaves and track key days such as staff birthdays and start dates

- Record and manage staff profiles and files

- Manage job ads on online platforms and respond to incoming applications

DATABASE MANAGEMENT

- Maintain an up-to-date database

- Add email addresses to mailing lists as requested

ACADEMIC PROGRAMMES MANAGEMENT

- Respond to general inquiries on the phone and online regarding our academic education programmes

- Respond to education programme registrations

- Attend academic education programmes as assistant to the programme director

- Arrange logistics such as hotel, bus or travel bookings for academic education programmes

- Input relevant data into CRM after event

- Prepare for VIP events organized for our academic and corporate partners

QUALIFICATIONS

WORK EXPERIENCE

At Least 3 years of work experience in an academic institution or equivalent.

EDUCATION

University graduate

KNOWLEDGE/SKILLS

- Knowledge in office organization and administration

- Excellent interpersonal and professional communication skills

- Excellent English and native Chinese language skills - quick, accurate fluency in reading, writing and speaking and overall comprehension and logic for all social and work tasks

- Strong computer skills with minimum requirement in use of Microsoft Windows, Microsoft Office, and other software

- Good knowledge and understanding of academic education programmes

- Trustworthy, reliable and loyal

- Ability to work independently and as part of a team

- Excellent initiative and ability to prioritise tasks, multi-task, focus and imagine and deliver quality, timely outcomes so as to reduce pressure on self and others, and contribute to a calm, high morale work environment

- Strong sense of ethics and responsibility.

- Willingness to learn and sense of humour

ABOUT CBL International

CBL International is an exclusive education provider who offers short-term study abroad programmes with emphasis on global law, business and cultural issues.

We provide tailor-made university courses, international MBA and LL.M. modules, executive conferences, summer universities, and summer school programmes for international students and professionals throughout the world. We cooperate with universities in Europe, Asia, Australia, and the Americas. CBL International offers own programmes in Abu Dhabi, Beijing, Brazil, Dubai, Hong Kong, India, London, Oxford (UK), Shanghai, and Vietnam.

TO APPLY FOR THIS POSITION

To apply, please send your CV with a cover letter detailing how your qualifications and experience meet the requirements outlined above and explaining specifically why you would like this opportunity to work for CBL International. Applications should be addressed to Mr John Huang, Senior Manager Academic Programmes and received via email to hr@cbl-international.com by COB Friday 15 June, 2012. Referee names if provided should include those with recent direct knowledge of your professional performance, and capabilities. Reasonable terms of employment will be negotiated with the successful applicant who will be responsible for all personal arrangements during employment in Shanghai. CBL International is a non-discriminatory equal opportunity employer.

CBL International is an exclusive education provider who offers short-term study abroad programmes with emphasis on global law, business and cultural issues.

We provide tailor-made university courses, international MBA and LL.M. modules, executive conferences, summer universities, and summer school programmes for international students and professionals throughout the world. We cooperate with universities in Europe, Asia, Australia, and the Americas. CBL International offers own programmes in Abu Dhabi, Beijing, Brazil, Dubai, Hong Kong, India, London, Oxford (UK), Shanghai, and Vietnam.