上海招聘

JOB TITLE: Admin Assistant


General Requirements:

College degree in Secretary, English or Admin Management major
Above 2 years working experience in admin or business field in multinational company , preferably as an assistant providing administration support to a team
Team player with sound experiences in coordination with various departments and outside customers/suppliers for tasks accomplishment
Certain experience in organization of various functions, e.g. meetings, visiting, etc.
Good computer skills like Word, Excel, Outlook, PowerPoint, etc
Proficient in English and Mandarin
Good interpersonal, communications skill and Time-management skills
Well organized, details orientated, efficient, highly responsible, accurate, team-spirit and self-motivated
Ability to work independently and under high pressure


Job Responsibilities:

- Purchasing – Office Equipment/Amenities
- Management in deciding on the source of required goods.
- Compile and update a Preferred Supplier List bi-monthly in order to keep abreast on market prices.
- Co-ordinate the ordering of office equipment, stationery for all internal customer
- Purchase items as directed and within well-established guidelines, and inspect delivered goods.
- Company assets deliver to staff and keep record, process staff exit handing over
- Follow up with vendors to ensure meeting required delivery lead time.

Administration
- Handling incoming telephone calls, receive & dispatch express mails
- Taking care reception counter, arrange various payment settlement
- Handling stationery requests, printing works
- Office drinking and foods ordering
- Shuttle Bus and company care dispatching
- Regular communication with service provider including printing company, courier company, building management office etc.
- Perform general duties in office administration such as office renovation, office equipment maintenance, carpet cleaning, courier service etc.
- Coordinate with Building Management for centralized services such as electricity supply, air-conditioning etc, or during emergency.
- Compile and update regularly a list on all company contracts kept by Admin. Dept.
- Notify concerned officers well in advance before expiry of contracts, leasing agreement etc. for renewal without interruption.
- Coordinate the renewal of Liaison Office business license.
- Coordinate the scheduling of the Office Assistant/Driver’s outdoor duties.
- Perform any other duties assigned by reporting supervisors.
- Arrange appointments; organize meeting, conference and special events both internally and externally when required.
- Co-ordinate the ordering and distribution of corporate gifts, company literature.

c. Others
- Be knowledgeable of the Company policies, standards and procedures.
- Collect and analyze data and present findings on problems when required.
- Handle special project assigned by the reporting manager.

Dystar at a glance:

Formed in 1995 as a specialist in textile coloration, DyStar has transformed itself into a full solutions provider. We now offer customers a complete range of auxiliaries and colorants. Trained staff and modern service labs in all major markets ensure that customers all over the world receive fast and expert technical service.

Our Products: Dyes, auxiliaries and services for the textile industry
                          Products and services for the leather industry
                          Toll manufacturing for various industries
                          Dyes for the plastic industry
 
德司达（上海）贸易有限公司是全球最大的纺织染料供应商之一，由众多昔日染料制造业巨头的纺织染料部合并而成，包括拜耳（Bayer）、赫司特（Hoechst）、巴斯夫（BASF）、卜内门-捷利康(ICI-Zeneca)、三菱（Mitsubishi）和三井（Mitsui）公司。德司达公司在全球拥有四千多名员工，并在六个国家设有生产基地，包括中国、日本、印度尼西亚、德国、葡萄牙和巴西。德司达所有的生产基地均遵照最高的质量、安全和环保标准，生产高品质的染料和印花涂料，以满足所有的客户要求。同时，通过全球三个区域中心和在七十多个国家设立的代表处，德司达得以快捷的向全球客户提供技术和商业服务，并对客户的要求迅速地作出回应.