上海招聘

Position Title: Secretary

Division: Elementary School

Supervisor: Principal.

Position Summary: To assist the Elementary School Principal, Assistant Principal & Counselors in the execution of their duties through secretarial and clerical assistance and by upholding the confidentiality of sensitive materials and information.

Experience
[Required]

2 years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
2 years experience in English/Mandarin/English translation-oral and written
2 years minimum experience in office administration

Skills
[Required]
Guided by ethical principles and character
A/V and basic technology skills
Fluency in Chinese and English; strong communication skills in both languages
Excellent organizational and time management skills
Effective interpersonal skills-good “people” skills
Effective communicator
Self motivated with attention to detail
[Desired]
Outgoing, not shy
Flexible and trainable
Patient with a positive outlook
Speaks Shanghainese dialect
Knowledge of Chinese protocol, familiar with Shanghai and surrounding community
Likes children

Duties and Responsibilities:
* Receive all incoming calls to the school’s switchboard
o transfer incoming phone calls with the goal of completing a call within 2
minutes
o personal phone numbers are only available for internal faculty and staff
o filter junk phone calls
o take messages and forward the information when needed.
* Understand what events are happening at the school and who the appropriate
person/division a call should be directed to
o Regularly check all calendars and newsletters and have that information
readily available for reference
* Distribute incoming mail to the appropriate division or mailbox
* Coordinate all express/courier service
o Incoming- once courier or express package arrives, immediately inform
the receivers by e-mail or phone call.
o Outgoing-hold receipt unless teacher requests it
* Order bottled water
o inform the water company when there are holidays and activity days.
？ Send/receive/distribute faxes
o sent fax needs to be returned
o when a fax arrives, call or e-mail the receiver for pick up.
* Receive visitors and direct them to appropriate persons.
o confirm appointments before directing the visitor.
* Coordinate copy machine servicing:
o communicate with vendors for quick response on repairing
o inform secretary/division when servicing will take place
* Coordinating phone system maintenance:
o maintain the extension list
o inform people by e-mail on how to use voice mail etc. when needed.
o be aware of problems with the system and inform vendor and/or IT
department.
* Help other departments when available: with approval from Operations
Manager
* Oral/written translation for teachers, parents and students
* Other duties as assigned

上海协和国际学校(Concordia International School Shanghai)是一所为在沪外籍人士子女提供幼儿-高中阶段美式课程教育的国际学校。坐落在金桥碧云国际社区内，全校现有来自世界近35个国家的学生1200余名，拥有来自近10个国家的教职工约260名，其中80%为外籍。请通过学校网页www.concordiashanghai.org了解更多学校信息。同时，欢迎大家扫描下方二维码（ConcordiaHR），关注学校招聘动态。