上海招聘

Requirements for Position

§ University degree, preferably law degree.

§ Minimum of five years of secretarial or executive assistant experience in international or major domestic companies; experience in law firm or law department of corporate law firm preferred; relevant experience in an international hotel operator will be an asset.

§ Fluency in English, both written and oral, with Chinese as mother tongue.

§ Excellent organizational and interpersonal skills; attention to detail, diligence, dependability and high integrity are key factors.

§ Very good knowledge of Microsoft Office tools and familiarity with database functionality and operation.

§ Ability to work well under pressure and effectively manage multiple tasks.

§ Excellent judgment; professional demeanor.

§ Diligence and strong work ethic.

§ Ability to work independently and as part of a team.

§ Flexibility to adapt to continually changing workload priorities.

§ Excellent written and verbal skills.

§ Fast, accurate typing.

§ Excellent word processing and spelling/grammar/proofreading skills.

Position Summary

§ Perform comprehensive administrative assistant / legal secretarial support by assisting VP & Assistant General Counsel and paralegals/attorneys in Shanghai Office.

§ Serve as liaison between the attorney/paralegals and other Law Department associates, company executives and associates, property owners, and outside counsel.

Specific Duties

Planning and Organizing

§ Manage calendar for VP & Assistant General Counsel in Shanghai office, including scheduling and canceling meetings, and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for Senior Leaders.

§ Coordinate, schedule, and prepare for meetings, including scheduling conference rooms, agenda items, prior distribution of materials, room set up, audio visual equipment set up, conference line initiation, and food and beverage arrangements.

§ Make travel arrangements and coordinate logistics including transportation, reservations, and lodging arrangements. Prepare expense reports.

§ Coordinate and manage Outside Counsel budget, and process invoices.

§ Prepare and edit presentations, agendas, memos, letters, spreadsheets, and other business documents.

§ Take notes during and prepare minutes from meetings.

§ Review all incoming mail and bring priority items to the supervisor’s attention; track matters requiring response/action and keep supervisor apprised of status.

§ Assist with special projects as requested.

Filing / Documentation / Reporting / Drafting

§ Enter information in the Law Manager; update information.

§ Compose, type, and transmit correspondence and e-mails; type, black-line, proofread, and transmit agreements, contracts, and other legal documents.

§ Draft or revise simple legal documents under supervision of attorneys;

§ Translate simple correspondence between Chinese and English.

§ Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, chron file, etc.

§ Create and maintain desk files and permanent files, including up-to-date filing, entries in RIMS, and transmittals to the Records Management Section.

§ Coordinate certain Group-wide functions such as document retention.

§ Provide support in research of files and compilation of data as necessary.

Policies and Procedures

§ Maintain confidentiality of proprietary materials and information.

§ Protect the privacy and security of clients, customers, and coworkers.

§ Follow company and department policies and procedures.

§ Research questions and problems and make recommendations for resolution.

§ Ensure that personal appearance, immediate work area, and Group-wide shared spaces are clean, professional, and in compliance with company policies and procedures.

§ Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.

Customer Relations

§ Address client service needs in a professional, positive, and timely manner.

§ Actively listen and respond positively to the questions, concerns, and requests of others.

§ Proactively assist other employees to ensure proper coverage and service.

Communication

§ Discuss work topics, activities, or problems with co-workers, supervisors, or managers using proper discretion.

§ Answer telephones using appropriate etiquette including using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call. Screen telephone calls accordingly; handle matters not requiring the Practice Leader’s attention; refer calls to other appropriate parties for handling; organize meetings and conference calls.

§ Speak to clients and other employees using clear, appropriate and professional language.

§ Prepare and review written communications (e.g., emails, memos, documents), including proofreading and editing written information to ensure accuracy, completeness, and timeliness.

§ Talk with and listen to other employees to effectively exchange information.

Working with Others

§ Treat all employees and clients with dignity and respect.

§ Develop and maintain positive and productive working relationships with other employees and departments.

§ Partner with and assist co-workers to promote a positive work environment that fosters team efforts to achieve common goals.

§ Handle sensitive issues with employees and/or clients with tact, respect, diplomacy, and confidentiality.

§ Actively listen to and consider the concerns of other employees, responding appropriately and effectively.

Computers/Software

§ Transmit information and communications using a computer.

§ Enter and retrieve information contained in computer databases using standard computer equipment and technology (e.g. a keyboard and mouse) to update records, files, reservations and answer inquiries from customers.

Office Equipment

§ Transmit information and communications using mail, scanner, or fax machine.

§ Operate standard office equipment other than computers such as telephone, typewriter, scanner, fax, photocopier, calculator, and electronic peripherals.

§ Ensure necessary office supply inventory is available, and order as needed.

§ Ensure all office equipment is in working order, calling maintenance when needed.

万豪国际集团是全球领先的酒店管理公司，由J.威拉德(J. Willard)和爱丽丝.马里奥特(Alice Marriott)于1927年创立。公司总部位于美国华盛顿特区周边的马里兰州贝赛思达。目前旗下管理遍布 122 个国家和地区的6,000多家酒店，拥有规模空前的30个酒店品牌阵容，包括丽思卡尔顿、BVLGARI、万豪、万丽、喜来登、威斯汀、瑞吉、W酒店、艾美等。集团经营屡获殊荣的客户忠诚计划，共计会员超过1亿多名。

万豪一直致力于为其员工提供优异的雇员福祉，因其卓越的企业道德和雇主品牌而屡获嘉许，在中国连续7年蝉联“中国杰出雇主”认证。

作为世界上最大的旅行服务公司之一，万豪国际集团提供无与伦比的职业发展机会，有着能够让广大员工在个人发展历程中取得成功的文化。