上海招聘

Location: Shanghai, China

Objective: The position of Senior Administration & Accounting Coordinator shall have a clear and detailed view of the accounting and administration activities including bookkeeping for the Shanghai-based trading WFOE as well as on the accounting and bookkeeping of the Hongkong-based entity including the administrative processes and procedures. It executes the company’s strategy with the suppliers, clients and partners and increases the quality and quantity of the administrative and accounting processes and procedures. Therefore, a precise and tangible understanding of all accounting, bookkeeping and tax related topics is developed, maintained and executed. The Administration and Accounting Coordinator is responsible for gathering, analyzing, planning, executing, updating and maintaining information and processes to increase the company's effectiveness. It aims to have a precise knowledge of projects and to provide strategic and detailed information to the company’s management.

Reporting Line: Chief Financial Officer, Managing Director

Responsibilities:
- Guidance of financial decisions by establishing, monitoring and enforcing procedures that protect the company's assets by developing internal control schemes

- Control the company's finance and accounting operations and bookkeeping

- Coordinate, establish and execute the company's finance and accounting operations and bookkeeping

- Prepare periodic expenditure reviews and forecasts, plan, verify and arrange bank and cash payments

- Prepare and submit periodic finance and administrative reports and assist in preparation of reports

- Maintenance of accounts receivable and accounts payable

- Debtor and Creditor follow up

- Execute and analyze payment applications

- Execute the crosscheck of sales and purchases and Gross Profit calculations

- Issue VAT and other invoices (fapiao), payment collection and reporting

- Input relevant revenue and expenses in accounting and bookkeeping software Kingdee

- Conduct tax statements and tax payable / tax receivable
- Prepare monthly financial reports to management including P/L statements, Balance & Sales Sheets, Project Final Calculation

- Prepare and update account balance, accounts payable/receivable and finance planning

- Develop, implement, execute and maintain financial measurements and tools

- Coordinate financial liquidity including execution of finance tools

- Establish and maintain relationship with partner organizations

- Conduct and support in annual auditing

- Conduct and execute foreign currency trading according to local regulations

- Execute the maintenance of data security and documentation

- Organize and maintain ERP Data files and information in Salesforce

- Organizing and attending events such as conferences, seminars, receptions and exhibitions upon approval by supervisor

- Develop and execute general accounting, administrative tasks assigned by superior

- Maintain and organize company's files and data, local laws and regulations


Requirements:
- Bachelor Degree in Business or Trade related studies

- At least 5-year solid working experience in trading or relevant industry including international and domestic B2B trade - Excellent communication skill, especially in English

- Highly organized and straight minded, must be able to work on multiple task simultaneously, should feel comfortable working in a Team

- Analyzing information and developing standards

- Independent process handling and improvement skills

- Can work under time pressure

- Initiative and committed

- Strong relationship building

- Eye for details, self-motivated, managing own time and workload

- Creative and flexible solution provider

- Good presentational skills

- Fluent spoken and written English

- Mother tongue Mandarin preferred

- Other Asian or European languages are a plus

aeptis creates tailor-made marketing and retail products for multinational enterprises which outsource the management of marketing and retail procurement in order to reduce the Total Cost of Ownership by using aeptis's management skills to handle the complete supply chain from design to logistics in an eco-friendly and socially responsible manner.