上海招聘

REPORTS TO: Events Project Manager/ Head of Events

Key Purpose of Role:

1. To provide support to the Project team in researching and sourcing items and services for proposals including finding new suppliers as required.

2. To provide support to the Project team in contracting and managing suppliers during the planning phase.

3. To provide delivery support on client projects to high standards of excellence, while maximizing revenue and profit for the company, and ensuring client retention and satisfaction.

4. To support the management and administration of the financial aspects of client jobs where directed by the Head of events, Events Director and Project Managers

5. Within existing accounts, to work with Projects Manager and Events Director and others to up-sell current projects, cross-sell BIW’s services and identify new opportunities, in order to maximise revenue and profit per client and for the Company.

1. Assist in the development of proposals including research of destination, suppliers and costs affiliated including accommodation, airfare, visa, activities, etc.

Principal Responsibilities:

2. To play a key support role in the planning of client or internal projects, including supplier liaison, contact with internal resource departments and external suppliers, and administrative work.

3. To play a key support role in the delivery of client or internal projects, including client liaison, and administrative work.

4. To contribute to the financial administration of client projects where directed by the Head of Events/ Events Director and Project Managers, including but not limited to completing timesheets, completing expenses, up-dating budgets and raising draft invoices.

5. To manage the administration and smooth running of client jobs, including taking responsibility for reporting, management of client communication and programme participants including contact reports, call centre calling, maintaining up-to-date electronic and paper files

6. Establish and maintain professional and profitable partnerships with all suppliers, ensuring they understand, are educated in, and adhere to the ethos of BI Worldwide China and its procedures and standards.

7. Pro-actively encourage and engage supplier expertise in the design of new event concepts and modifications to existing event.

8. To work with the Event Project Managers and play a support role in the account development plan.

9. To own responsibility for contributing towards a team GP target.

10. To collaboratively support other team members and departments where required.

11. Maintain current, orderly and accurate customer event files (hard copy and electronic), including allocation of event numbers and required event information for inclusion in the master event schedule, in line with the Shanghai office

12. Other duties assigned by the company as business requirement

Person Specification

Essential Skills & Experience (key competencies)

Experience

· 2-3 years’ experience in major event management & coordination, including program proposal, budget, planning, management, execution, communication, travel & logistics. Business experience shall be in an agency environment, hospitality industry or client-side experience in similar role

· Task management experience, including responsibility for meeting deadlines, reporting on progress, administrative support

· Proven project management skills in managing multiple projects & competing priorities

· Experience in negotiating and managing suppliers

· International experience preferred

Skills

· Excellent interpersonal skills, able to build positive relationships at all levels and with all types of people. Energetic, dynamic, resourceful and creative.

· Good communication skills – verbal and written – with clarity of expression

· Good financial skills & the ability to budget, manage costs & control expenditure

· Excellent written and spoken English Passion for quality

· Commercial outlook

· Excellent time management and task management skills

· Good IT literacy, including good knowledge of MS Word, PowerPoint, Excel.

· Occasional travel may be required

About Us
Get to know us. At BI WORLDWIDE, our mission is to produce measurable results for our clients by driving and sustaining engagement with their employees, channel partners and consumers.
In 1950, founder Guy Schoenecker incorporated as a merchandise and jewelry discounter to serve the promotional needs of area retailers. Soon, his company grew into Business Incentives, which specialized in providing consumer incentives such as trading stamps and continuity programs to clients in the grocery, petroleum and financial industries.
In the 1960s and 1970s, the company grew rapidly, forming a travel division and expanding its offerings to include dealer, channel and employee incentives. In the next decade, the company broadened its services to encompass market research, recognition programs and events productions. In the 1990s, the company’s focus on quality was recognized with the Minnesota State Quality Award and the Malcolm Baldrige National Quality Award.
In the new millennium, the company branched out into custom Web-based learning and consumer loyalty marketing. Strategic acquisitions expanded our presence in the United Kingdom, Australia and China, while new offices were opened in Canada and Germany to serve our global customers. New product offerings were added, including the FirstTouch Virtual Meeting Center, RAVE, a mobile platform to maximize employee engagement and the AwardBound incentive travel rewards system. We celebrated our 60th anniversary in 2010 with sales of over $400 million.
Today, BI WORLDWIDE is helping clients and their brands to engage with a new generation of socially connected, tech savvy, global and multi-cultural audiences.