上海招聘

1. Position title : Global Food Preparation Administration and Planning Analyst

    

2. Job area: Global Operation, Purchasing

    

3. Location: Shanghai, China

    

4. Business Sector: APAC-MEA

    

     1.0 Job Description    

5.

    

6. Support the VP to manage the Global Food Preparation teams’ workflow efficiently by providing pro-active scheduling and support, and effectivr mamagement of processes, procedures and supporting systems and databases.

    

7. Facilitates and prepare regular business review meeting such as LT, BPD, QBR etc. Including the preparation of presentations and other documents by liaising with different parties.

    

8. Support and prepare meeting agenda, logistics, plan and minutes. Keep stakeholders with updated schedule and relevant information

    

9. Actively identifies gaps, proposes and implement changes necessary to cover risks

    

10. Assist any ad hoc Purchasing tasks assigned by VP Food Preparation & BA APAC-MEA Purchasing.

    

    1.1  Purchasing Administration and Planning    

    

11. Supplier Contract Administration (Direct & IDM )

    

12. Sourcing Board Administration

    

13. ISS Administration

    

14. SWING Administration

    

15. Supplier Awards Administration

    

16. Cost Modelling System and Licensing Administration

    

17. Communication Meeting Administration Support

    

18. Supplier Day Administration Support

    

    

    

1.2 Purchasing Processes and Procedures, and the Supporting Systems and Databases

    

    

19. Manage and maitain the use of current Purchasing processes and procedures.

    

20. Manage and maintain the the systems and databases to support the current Purchasing processes and procedures systems and databases.

    

21. Organize adherence training.

    

22. Represent the Global Food Preparation in the development and alignment of procedures and processes in Global Operations.

    

23. Be the focal point for information regarding processes, procedures and administration.

    

24. Develop and maintain an effective working relationship with the Purchasing commumity:

    

1. Keep driving commonality between the different Purchasing entities.

    

2. Ensure that everybody understands the needs and value of respecting the procedures and processes.

    

3. Participate / Initiate the development and maintenance of the process governance tools.

    

25. Create and maintain a repository where all processes and procedures are kept on line.

    

26. Provide regular feedback on process / procedure application and adherance.

    

27. Advise corrective measures where needed

    

28. Ensure systems and databases are maintained and contain relevant information.

    

29. Regularly report on status and provide feedback and suggestions on how to improve.

    

30. Interact with Global Operations office to ensure alignment in development od new tools.

    

31. Manage an appropriate training on new database or new changes

    2.0 Reporting  to    

32. VP Food Preparation & BA APAC-MEA Purchasing

    

    3.0 Competencies  Needed    3.1 Education    

    

33. University Degree

    3.2   Knowledgr, Skills, and  Abilities Reqired    

    

33. Minimum of 5 years relevant experience in a office manager role preferably in a commercial environment.

    

34. Capable of handling priority setting and following through on action started.

    

35. Proficient English (both spoken and written)

    

36. 5 years plus experience in executive assistance

    

37. Knowledge of principles and practices of HR management and general administration

    

38. In-deep experience in project coordination

    

39. Excellent communication and problem solving skills

    

40. Ability to plan, set priorities, and multi-task

    

41. Energized and ambitious to deliver and drive results

    

42. Role model, able to lead self and also others

    

43. Strong adaptability to different people and situations and can work with ambiguity

    

44. ? Open and willing to collaborate with other cross functional teams

    

45. ? Strong PC skills, including proficiency in Word. Excel, and Power Point

    3.3   Personal Characteristics    

46.

    

47. Self-starter who can work effectively with minimal supervision.

    

48. Stress resistant

    

49. Result driven and action oriented.

    

50. Good influencing skills.

    

51. Strong team player.

    

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