上海招聘

BASIC INFORMATION

JOB TITLE Facility Assistant DEPARTMENT Non-academic

SUPERVISOR Senior facility and operations manager

OBJECTIVES

The Facility Assistant will support Senior Facility and Operations manager to ensure excellent facility management of Huili School Shanghai. Under the line management of Senior Facility and Operations manager, the Facility Assistant will support the facilities and activities of the spaces in the College, capital projects, preventative/reactive maintenance work for the College and work closely with PMC engineering team to monitor facilities maintenance work. The Facility Assistant also support academic team and non-academic team from facility perspective.

The Facility Assistant must operate in a timely, proactively, responsible and effective manner at all times. Autonomous, dedicated, determined and professional behavior will be key features of the Facility Assistant’s practice and these will be consistently demonstrated at all times. The Facility Assistant must be able to communicate effectively with team members and external 3rd parties involved the College.

KEY RESPONSIBILITIES:

1. Facilities repair and maintenance

• Support Senior Facility and Operations manager to prepare facility related policies and guidelines.
• Work with outsourced property management team to ensure buildings, plant and equipment are running in good condition.
• Respond and follow up appropriately to reports of facilities problems and requests.
• Assist with ordering, assembling, and moving office furniture as needed.
• Assist to establish annual maintenance plan and work with property management team to execute facility annual maintenance plan.
• Maintain facility related spreadsheets and databases as needed.
•  Support with selection of oversees third party maintenance and building contractors.
• Regularly perform routine inspections of school facility and grounds to proactively identify issues and rectify immediately.
• Provide support on capital project plan and execution.
• Co-ordinate with facility related vendor selection and monitor related project execution.
• Ensure readiness of the facility for all internal and external events.
• Oversee campus security and health and safety.
• Support with campus access from facility perspective.
• Manage fixed assets inventory and disposal process.
• Ensure compliance with local, state, and federal regulatory requirements, including work safety regulations. Carry out inspections of all building systems as needed for compliance.

2. Budget and financial

• Prepare annual operating and capital budget for school maintenance and controls facilities expenditures.
•  Analyse and track expenditures.
• Support with the development of facilities master plan, utility services and energy management plan.
• Provide recommendation on energy efficiency.

3. Communications and relations

• Communicate with internal cross functional team and external vendors.
• Communication with academic team and cross functional team to better understand end users’ needs.

4. Service level agreement

• Foster a culture of proactivity, responsiveness and service orientation
• Provide information, advice and assistance to end users
• Monitor vendors meeting their SLA agreements
• Prepare monthly reports as required e.g.: warranty claims, repairs, replacement etc.

5. Health and Safety practices

• Practice safe operating procedures when handling equipment and facilities
• Current and continuing commitment to Equal Opportunity and Occupational Safety and Health/ Workplace Health & Safety in all aspects of employment and service delivery

6. Actively participate in any related training held by the College

7. Other duties as assigned by the Bursar

JOB QUALIFICATIONS:

BASIC QUALIFICATION Education Bachelor’s degree

Major Engineering or related subject

Language Fluent written and spoken English and Chinese

EXPERIENCE Working Experience At least 2 years of facility management and customer service experience, ideally in a context that includes international staff

Management Experience Experience of management of teams is required

EXPERTISE

- Experience of working in an educational setting preferred

-Experience managing and maintaining physical facilities, including HVAC and mechanical electrical systems, plus planning, carpentry, cleaning, tracking and managing inventory and equipment warrantees.

-A minimum of two years’ post qualification experience

- Fluency in English and Chinese

- Strong ability in facility and project management

- Commitment to democratic governance and collaborative, data-based decision-making

- Rigorous approach to problem-solving

-The ability to priorities workload and meet deadlines

- Excellent communication skills with a diverse range of people and interpersonal skills

-Technology user skills sufficient to prepare reports in Excel and Word, and aptitude to operate appropriate databases

- Ability to multi-task and prioritise

- Ability to work to tight timelines

- Able to work long hours and occasional weekends for events and emergencies

PREFERRED APTITUDES -Demonstrating practice that represents the five core values of Wellington at all times (courage, integrity, kindness, respect and responsibility)

-Excellent communication and interpersonal skills, proven ability to communicate effectively with different types of people and in cross-culture environment

-Strong passion for the education industry

-Strong track record of solving complex problems, strategic thinking and delivering significant impact.

-Proven ability to work with metrics, numbers and trends, and develop recommendations for action based on the analysis.

- Personal Integrity, accountability and credibility

-Strong mindset for continuous improvement to meet or exceed expectations.

Huili School Shanghai provides pupils access to an education rooted in the traditional values and the progressive approach to learning synonymous with Wellington College. The vision is to inspire pupils to become intellectual, independent, individual and inclusive; our Huili identity. This will be based on a model that establishes a strong understanding of the rich and deep heritage and culture of China and being Chinese, while also establishes the values, aptitudes and knowledge needed to be an effective global citizen. We aim to prepare pupils for success during and after life at Huili.

Within a culture of shared vision, mutual respect, connection and belonging, open communication and inclusive practice, the Teacher will form an integral part of a close team who aspire to continually develop and evolve in their personal and professional development.