上海招聘

Summary: This position is concerned with the managing Security in handling all works in the Security Department and managing the office systems, interface with Assistant Security and staff, appointments, and all secretarial services of the department.                                            Responsibilities: ·         Be responsible for all the clerical work in the Security Department and coordinate with all the relevant Assistant Security for the daily repair and maintenance works and liaise with departments concerned on behalf of the Security Department.·         Carry out special assignments and duties received. To be able to use the department’s computer.·         Coordinate the activities of the Security Office staff and collate information on behalf of the Security management.·         Compile monthly and all other reports and statistics, duty roster, petty cash, expenses forms, etc.·         Handle mail documents and correspondence in Security Department, organize the office filing systems, typing, fax, photocopier and other office equipment, keep appropriate records of paperwork. ·         Attend meeting which are chaired by the Security management and to make sure that minutes are taken and compiled then produced within 24 hours.·         Arrange and remind appointments for the Security Officers.·         Assist the Security preparing records and reports.·         Take messages from telephones or other sources in meticulous full detail when the Secutrity are absent or not available to communicate directly.·         Handle various clerical works in Security Department.·         Be responsible for all the daily trouble reports allocation to relevant Assistant Security, statistical records and monitoring results, including chasing outstanding works.·         Be responsible for all the requisitions to store-keeper from the Security Department, to follow up acquisitions and keep full records of status of all purchase requests, purchases and final accounting.·         Maintain and administer records and reports, inventory control and allocation of charges in accordance with budgets, monthly expenditure, B-schedules, service contracts, staffing of the department.·         Prepare H.I. policy procedures and ensure adherence by staff.·         Act as progress chaser as ongoing routines.·         Operate the computer, input all data, compile regular updated printouts on all subjects.·         Coordinate time sheet submissions.·         Perform other duties as may be assigned by the Chief Security or found necessary. Specifications: ·         Good English and typing skill.·         Be able to operate computer. ·         Some filing and technical knowledge.

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