上海招聘

Key Responsibilities:

1.Student file management: database information (student basic information; parents contact information; medical information etc.) input and update; Hard copy scan and management;

2. Receptionist duty, answering phone calls, replying to general enquiry email, receiving parents, students and teachers; 

3. Support Marketing department with school event ticket\programme distribution to students and parents;

4. School event attendance registration and reception. (Registration desk set-up and form preparation);

5. Support small events (parents’ meeting\afternoon tea), fill in event form and liaise with support divisions;

6. Work with Admissions department on Welcome package preparation at the beginning of the year. 

7. Letter distribution;

8. Liaise with transportation and other arrangement on student accident and emergency;

9. Translation of school letters and newsletters from English to Chinese, and Chinese to English;

10. Interpret for parent/teacher conferences;

11. Back up for other office assistants;

12. Help with students’ admissions and answer enquiries from prospective parents;

13. Prepare and update fire drill kit;

14. School Office and Staff Room Forms Update. (Forms for students & parents; Forms for staffs);

15. Support courier order & pantry supply management; 

16. Room Booking management;

17. Lost and Found;

18. Keep front office area clean and welcoming at all times;

19. Other assigned work as requested by senior officer and the head of school office.

 Person Specification:  School Office Assistant    

 Qualifications：

• Education: Bachelor’s degree.
• Major:  Administration or related subject.
• Language: Native Chinese speaker and fluent in English, minimum TEM-8 or equivalent certificate.
• Support Huili values.

Experience

•  Outstanding communication in English and Chinese,
•  Strong interpersonal skills,
•  An excellent track record in administrative work with office management experience,
•  Advanced knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint),
•  High level motivation and patience with a keen sense of personal organisation and responsibility

Preferred Aptitudes

•  Open, proactive, patient and caring
•  International and bilingual school working experience is preferred
• Cross-cultural working experience is preferred
• Demonstrating practice that represents the five core values of Huili at all times (courage, integrity, kindness, respect and responsibility)
• Strong passion for the education industry
• Strong track record of solving complex problems, strategic thinking and delivering significant impact
• Personal Integrity, accountability and credibility
•  Strong mind-set for continuous improvement to meet or exceed expectations

Huili School Shanghai provides pupils access to an education rooted in the traditional values and the progressive approach to learning synonymous with Wellington College. The vision is to inspire pupils to become intellectual, independent, individual and inclusive; our Huili identity. This will be based on a model that establishes a strong understanding of the rich and deep heritage and culture of China and being Chinese, while also establishes the values, aptitudes and knowledge needed to be an effective global citizen. We aim to prepare pupils for success during and after life at Huili.

Within a culture of shared vision, mutual respect, connection and belonging, open communication and inclusive practice, the Teacher will form an integral part of a close team who aspire to continually develop and evolve in their personal and professional development.