上海招聘

职位描述：
Position Statement
As an Office Coordinator or Manager, you should ensure the smooth running of the Shanghai office in collaboration with all relevant parties. You will be accountable for handling all Administrative jobs for China office staff.

Key Focus Areas
 · Administration
 · IT
 · Finance

Key Tasks and Responsibilities
Administration
 · Liaise with Landlord and Facilities regarding rent payments and to problem-solve. Ensure compliance with lease terms;
 · Maintain an adequate level of office supplies (including but not limited utilities, cleaners, repairs and maintenance, contractors, copy machines, computer equipment, etc.)
 · Handling the annual Office License renew and inspection for the both HK and SH entities;
 · Book travel and accommodation using approved travel agencies and in compliance with company policies and guidelines;
 · Handling the coordination of all inbound and outbound parcels from a process and policy perspective;
 · Monitoring the sample shipments and making records at Sample Logs on daily basis
 · Supporting any special projects related to the office or lease including helping identify additional office space if needed based on growth and helping coordinate offices moves in the event we need to do for the future;
 · Working with HR and IT to ensure the smooth onboarding and exit of staff. Ensuring a proper working environment is available on the first day of employment, including desk, telephone, chair and computer
 · Mini Warehouse sourcing for the accumulated office documents and others.

IT
 · Familiarity with IT and China Telecom from a facilities perspective including coordinating with vendors and bidding projects;
 · Closely work with PHO and CHO IT for the system testing; upgrading, etc.

Finance
 · Preparing annual budget; scheduling monthly expenditures; making the weekly bank/ cash/ activity reports;
 · Working with PHO finance for the Courier charge back bill on monthly basis.
 · Analyzing variance; managing staff’s cash allowance and cash reimbursement;
 · Closely work with New York Finance team and 3rd parties for the monthly bookkeeping and the yearly/ seasonal audits;
 · Coordination with 3rd parties for the monthly, seasonal and the annual Tax Declarations.


Qualifications
Professional Knowledge and Skills
 · Minimum 3 years’ experience in a fast-paced customer facing environment.
 · Solid knowledge of Microsoft Office; Familiarity with Finance and IT technology.
 · Diploma or degree holder
 · Proficiency in Mandarin Chinese and English (verbal, reading and writing).
 · Loves a dynamic office. Level headed and good under pressure. Always discreet and professional.
 · This position will be based in Shanghai, China

Interested applicants, please send your resume to: jenniferq@rgichina.com 举报 分享

Company introduction
RGI Home creates innovative organizational solutions for retailers and consumers world-wide. Using a combination of sustainable and environmentally sensitive materials, we build aspirational products that meet the needs of our global markets.

Our firm caters to a growing segment of the Home Organizational Space. With clients such as Home Goods, One Kings Lane, Bed Bath and Beyond amongst others, we team with leaders in a fast- changing marketplace.

We are growing quickly and are looking for inspirational and dynamic leaders who can team with us in building our organization. We emphasize corporate responsibility, philanthropy, business transparency and social entrepreneurship in all of our pursuits. We care about things that make a difference, and hope that you do too.

Our Culture

Simply put, we innovate every day. Our intention is to bring an aspirational environment where people can think, create and communicate new and novel ideas. Where bringing new business opportunities, new clients and new energy to our business are our goals. We think that unique beats predictable and we want to bring that difference every day to what we do.