成都招聘

POSITION SUMMARY
职位概要：

  

  

This Admin Assistant is responsible for running and coordinating the day-to-day administrative duties to ensure the efficient operation of the office. And at the same time, this role will be responsible for assisting the engineering team with the day to day activities.

  

  

  

WORKING LOCATION: Chengdu

  

工作地点：成都

  

  

  

DIMENSIONS/SCOPE OF POSITION

  

职责范围：

  

  

Accountability for: Admin

  

负责：行政

  

Subordinates: 0

  

下属: 0人

  

  

  

PRINCIPAL ACCOUNTABILITIES

  

主要职责：

  

  

• Effective management of incoming calls and visitors reception professionally.

• Implement daily logistics work, including office environment check and monitoring, office facilities/equipment maintenance and repairs coordination, ticket booking and meal card charge for staff, etc.

• Be responsible for maintaining stocks of and distributing stationery, office consumables, pantry supplies, and magazines/journals, etc. based on actual situations.

• Collect and analyze the demand list of office supplies and consumables, and apply purchasing in time to keep stocks of various supplies.

• Assist in management of office supplies, including the purchasing application, inbound and outbound of stationery, office consumables and the pantry supplies, etc.

• Conduct the department’s routine payments application, including gather, analyze, apply kinds of bills and expenses payments, and track all such processes to ensure proper payments are completed in a timely manner.

• Being a point of contact for a range of staff and the frequent external parties, such as the personnel from the canteen, the property management company, etc.

• Assist in department file management: complete the work such as collection and filing of documents, data entry and routine record logs maintenance as per the requirements.

• Conduct the department’s fixed assets as per the requirements.

• Provide supporting work for company events, such as annual dinner, big event or meeting, team building, and birthday party, etc.

• Assist in business licenses/certificates update to meet with government requirement.

• Be responsible for daily support for foreign executives, such as business travel arrangement, various expenses report and reimbursement, and part of documents translation when necessary.

• Assist in day to day engineering activities, including export engineering work hours regularly, maintain the engineering tools, and hold engineering meetings, etc.

• Other assigned admin support affairs.

                            

  

KNOWLEDGE AND SKILLS

  

知识及技能：

  

  

• Fluent in reading, writing, and speaking in English.

• Be able to multitask effectively, work well under pressure and meet multiple commitments;

• Disciplined follow-up skills;

• Attention to details and problem solving skills;

• Possess a positive and “can do” attitude;

• Good communication and interpersonal skills;

• Strong sense of professional ethics and integrity as well as business conduct compliance.

              

  

QUALIFICATIONS

  

资历:

  

• Bachelor’s degree;

• 1+ years of Admin related work experience is a plus;

    

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