Executive Assistant
道达尔勘探与生产服务（中国）有限公司
- 公司规模：10000人以上
- 公司性质：外资（欧美）
- 公司行业：石油/化工/矿产/地质 新能源
职位信息
- 发布日期：2015-06-27
- 工作地点：北京
- 招聘人数：1
- 工作经验：5-7年
- 学历要求：本科
- 语言要求：英语熟练
法语良好 - 职位月薪：面议
- 职位类别：总裁助理/总经理助理
职位描述
ü In charge of providing and organizing general secretarial support to Managing Director
ü Communicate accurately instructions/information from Managing Director to other division/departments of the Corporate organization, and reports to Managing Director relevant events/information from E&P staff and departments
ü Handle confidentiality with the utmost care and sense of responsibility
ü Ability to respond efficiently to episodic rushing periods.
ü Take initiatives to improve overall efficiency of the Division in terms of secretarial support and information flow
Organize task sharing with other department assistants incl. TEPC according to instructions from Managing Director, to ensure consistency of secretarial processes in these offices and later any new operational office under the responsibility of the E&P China structure.
ü Compose and draft letters, reports and general correspondence documents for Managing Director
ü Organize staff meetings on a regular basis and take/issue staff meeting minutes
ü Answer telephone calls and takes messages for Managing Director
ü Schedule and arrange meetings (venue, time, agenda, and attendees) for Managing Director, keep track of Managing Director’s calendar in a proactive manner.
ü In charge of mission arrangements for Managing Director, occasionally for BD & HR-Admin managers
ü Take care of Managing Director’s expense reports, time sheets and other administrative documents (visas prepare etc…)
ü Establish and maintain Managing Director Office files and records under his guidance
ü Manage the list of oil and gas events with involvement of company, coordinate the participation, registration, in weekly report systematically
ü Establish efficient and smooth communication with Headquarters offices in Paris and Asia Pacific Office in Singapore (secretaries and support staff) as required by business processes
ü Arrange logistic for visitors in cooperation with other departments assistants including invitation letters, hotel booking, etc.
ü Ensure efficient and smooth coordination and communication with her equivalents in the other divisions of Total in China and abroad as required by business developments
In charge of POB maintenance and overall Division staff movements tracking (holidays, mission planning, etc…) with support of other department assistants
Accountabilities:
ü Several years (5-10) of experience as a senior secretary or executive assistant supporting a similar managerial support role – preferably in a similar industry (Energy).
ü English must be correctly handled both in writing and speaking.
Basic understanding (or more advanced level) of French language is a plus for the position.
ü Communicate accurately instructions/information from Managing Director to other division/departments of the Corporate organization, and reports to Managing Director relevant events/information from E&P staff and departments
ü Handle confidentiality with the utmost care and sense of responsibility
ü Ability to respond efficiently to episodic rushing periods.
ü Take initiatives to improve overall efficiency of the Division in terms of secretarial support and information flow
Organize task sharing with other department assistants incl. TEPC according to instructions from Managing Director, to ensure consistency of secretarial processes in these offices and later any new operational office under the responsibility of the E&P China structure.
ü Compose and draft letters, reports and general correspondence documents for Managing Director
ü Organize staff meetings on a regular basis and take/issue staff meeting minutes
ü Answer telephone calls and takes messages for Managing Director
ü Schedule and arrange meetings (venue, time, agenda, and attendees) for Managing Director, keep track of Managing Director’s calendar in a proactive manner.
ü In charge of mission arrangements for Managing Director, occasionally for BD & HR-Admin managers
ü Take care of Managing Director’s expense reports, time sheets and other administrative documents (visas prepare etc…)
ü Establish and maintain Managing Director Office files and records under his guidance
ü Manage the list of oil and gas events with involvement of company, coordinate the participation, registration, in weekly report systematically
ü Establish efficient and smooth communication with Headquarters offices in Paris and Asia Pacific Office in Singapore (secretaries and support staff) as required by business processes
ü Arrange logistic for visitors in cooperation with other departments assistants including invitation letters, hotel booking, etc.
ü Ensure efficient and smooth coordination and communication with her equivalents in the other divisions of Total in China and abroad as required by business developments
In charge of POB maintenance and overall Division staff movements tracking (holidays, mission planning, etc…) with support of other department assistants
Accountabilities:
ü Several years (5-10) of experience as a senior secretary or executive assistant supporting a similar managerial support role – preferably in a similar industry (Energy).
ü English must be correctly handled both in writing and speaking.
Basic understanding (or more advanced level) of French language is a plus for the position.
公司介绍
Total, is the fifth largest oil and gas company in the world, and a major player in chemicals. Its activities cover the entire oil sector: oil and natural gas exploration & production, downstream gas, refining & marketing of crude oil and oil products, trading and shipping. The Group operates in over 130 countries, with 93,000 employees.
Total has been presenting in China for over thirty years through most of its activities Exploration & Production, Gas & Power, Refining & Marketing and Chemicals. Today, the number of Total employees in China stands at more than 4,000. It currently owns more than 30 companies (joint ventures and wholly-owned foreign enterprises).
Total has been presenting in China for over thirty years through most of its activities Exploration & Production, Gas & Power, Refining & Marketing and Chemicals. Today, the number of Total employees in China stands at more than 4,000. It currently owns more than 30 companies (joint ventures and wholly-owned foreign enterprises).