北京招聘

Job Purpose: The jobholder is responsible for providing secretarial and administrative support to the SVP of Greater China and some regional management team members based in Beijing (if any).

Job Dimensions:
o Prime: work collaboratively across the entire organization, assist to manage the SVP’s time in the most efficient and effective manner, work closely with management team members to achieve organisational goals and objectives
o Shared: recommend and implement service improvement processes; manage expenses; take responsibility for preparing information prior to SVP’s meeting, provide necessary administrative support and personal assistance as and when required
o Contributory: take the lead to organise festive celebrations and functions for the organisation

Key responsibilities
o Manage all meeting schedules for the SVP
o Prepare and submit expense claims for reimbursement
o Coordinate logistics arrangements for business travel i.e. flight and hotel bookings, airport transfers, travel itineraries and visa applications
o Set up and maintain a proper filing system
o Provide travel logistics to other local/regional team members when needed
o Organise company’s social events and activities
o Responsible for scheduling meetings, appointments, travel and accommodation arrangements and other related matters
o Arrange regular meetings, and prepare meeting agenda and minutes
o Prepare presentations materials, various management reports, correspondences and other documentation
o Liaise with internal and external parties on the business issues proactively and independently
o Take part in ad-hoc assignments as assigned

Key accountabilities:
o Ability to multitask and accomplish objectives within the stipulated deadline
o Ability to handle high level contacts and exposure to sensitive information with discretion, tact, diplomacy and judgment
o Manage meeting schedule efficiently and effectively with no clash in timing


Skills, Experience & Qualifications
o Computer literate and well-versed in applications such as MS Office Suite, Excel and PowerPoint.
o Excellent interpersonal, verbal and written communication skills
o Excellent in both spoken & written English & Chinese
o Excellent analytical and problem-solving abilities
o Good planning and organizing skills
o 5 years or above relevant work experience in secretarial positions, supporting key management team members
o Resourceful and IT savvy
o Some experience working in MNCs will be preferred
o Private Secretarial Diploma or equivalent

Please send your cv to Florence.zhang@promatrix.com.cn

Pro-Matrix & Co is a specialist search & selection firm serving both global and local clients and filling their desire for the best talents in China；
Founded by a group of tried and true recruitment players；
Footprint in both Beijing and Shanghai with the market coverage in pan-China；
Combines the top-notch recruitment skill set with the in-depth local market insight；
Matrix portfolio management leveraged by both individual excellence and operational efficiency！