北京招聘

VP副总助理

Beijing

PURPOSE OF JOB:

1. Business Head Personal Assistant

Be fully in charge of biz schedule management and travel arrangement; Compile resolutions and supporting documents for approval; Organize and coordinate Head daily routine/biz working schedule; consolidate data analysis and business report; Other necessary operational assistance assigned.

2. Support sub-managers in organization

Support sub-managers with travel arrangement; Handle phone calls & key visitors; Compile resolutions and supporting documents for approval; Other necessary operational assistance assigned. Support with ordering in SAP when needed.

3. Administrative Management

Secure and monitor smoothly administration operation management in organization; Initiate & organize internal meetings & external trade gathering meetings, in terms of meeting arrangement, proven tracing action follow-up reports etc.; Perform as department facilitator to coordinate within different functions among organization and liaison with other departments when is needed.

4. Process, Policy and Regulation

Follow and review work process in the office administration area; Explain, implement and monitor company policy and regulation

5. Services

Plan, organize and improve administrative services

Sub-role and responsibilities to support Sourcing and SCM

1. Follow company policy and work process to ensure daily administrative works run in a smooth way.

2. Place purchase orders in iShop and HR OA system for employees in Operations, and prepare payment documents accordingly.

3. Meeting and training arrangement for department meetings, all hands meeting etc. as needed .

4. Website maintain on SeConnect

5. Travel request approval in system right after the approval from manager .

6. Fulfill other relative tasks assigned by head in accordance with business needs

RESPONSIBILITIES:

1. Business Head Personal Assistant

2. Support sub-managers in organization

3. Administrative Management

4. Process, Policy and Regulation

5. Services

FUNCTIONAL COMPETENCIES:

1. Customer focus

Ensure Sourcing and SCM management team administrative matters are dealt with on a timely manner

Be proactive and self driven

2. Take Ownership

Take initiatives and act with accountability & responsibilities in managing this Role & Responsibilities

3. Teamwork

Align and collate with team members to drive performance management initiatives and target.