北京招聘

Job Description:

1. Office Administration

• Ensure the smooth running of office operations in line with ICAEW policies and office / building premises regulations.
• Manage relationship with office building management, including focal point for emergency evacuation procedures.
• Keep track of all applicable ICAEW policies and office/ building regulations and ensure that staff are aware of and comply with all policies.
• Liaise with internal and external auditors.
• Manage calendar for China Head, and prepare and submit expenses claims
• Coordinate the accounts payable process to ensure supplier payments are made correctly and on time (including petty cash)
• Maintain basic accounting functions such as controlling petty cash, checking invoices and liaising with external accountant and suppliers.
• Liaise with external accounting firm and ICAEW finance manager to ensure financial reporting is accurate and timely.
• Coordinate office supplies and facilities; manage supplier relationships in line with procurement policies.
• Maintain local HR records, prepare & submit staff sick leave report and new hire & leaver forms to ICAEW UK.
• Contact person to provide IT support to China team.
• Make travel, visa and accommodation arrangements on behalf of the China team including Regional Directors, Executive Directors and Office Holders, where necessary.
• Provide administrative support for visits to China from UK based ICAEW staff and office holders.
• Provide administrative support for new staff induction visits to UK from China.
• Arrange and manage diaries for meetings with stakeholders.

  

 2. Event and marketing administration

• Support ICAEW events on-and off-site  for members, students, ATEs, PIL or general stakeholders organised by ICAEW China and ICAEW offices in South-East Asia including  sourcing and booking of venues, arranging for transportation, accommodation.
• Support ICAEW China committee on secretariat matters for their regular meetings.
• Specific duties will vary from time to time in line with the business needs.

3. Other administration

·        Support student registration and member service.

·        Specific duties will vary from time to time in line with the business needs.

  

• Previous experience in an office management, personal assistance or administration role
• Excellent interpersonal, collaboration and communication skills including digital, with the ability to work in a small team, gravitas and independent.
• Well organised, efficient, confident team player, able to use their own initiative and anticipate challenges and solutions
• Proactive self-starter able to multi-task, meet deadlines and take ownership of tasks
• Experience of negotiation with suppliers
• Experience of handling privileged and confidential information
• Adaptable and able to respond promptly in the face of changing priorities
• Good knowledge of MS Office suite including Word, Excel, Powerpoint and Outlook
• Fluent in English (both writing and speaking)
• Ability to travel and work evenings/weekends as required
• Excellent relationship building skills and must be client focussed
• Excellent attention to detail and the ability to multi task to ensure deadlines are met
• Experienced in CRM

  

  

    英格兰及威尔士特许会计师协会（The Institute of Chartered Accountants in England and Wales，简称 ICAEW）成立于 1880 年，总部位于英国伦敦，是全球最具权威性的会计专业组织之一。在全球超过 180 万名特许会计师和学员之中，有超过 189,500 名是 ICAEW 的会员和学员。ICAEW 在全球与 14 个来自不同国家和地区的专业会计师团体资格互认，与中国注册会计师协会课程互免，并与超过全球 6000 多家认可雇主企业紧密合作。
 
    CAEW 是全球特许会计师联盟（Chartered Accountants Worldwide，简称 CAW）的创始成员。该联盟拥有 75 万名会员，遍布全球 190 个国家，致力于提升全球特许会计师的专业知识和技能。我们相信特许会计师将成为推动变革的中坚力量。通过分享商业洞见及专业知识，我们将助力创造一个强劲、可持续发展的世界经济环境。