北京招聘

职位描述：
Office Administrative Support

Summary:-
-On-duty Receptionist During Regular Office Hours: 9AM – 6PM on-duty at reception desk.
-Gating main entrance of the office with visitor registration/identification.
-Host visitors in meeting rooms and notify IHS employees being visited.
-Answer all incoming calls at switchboard and re-direct calls to responsible employees in the office.
-Take first-level actions for general inquiries through incoming calls at switchboard and collect adequate information for follow-up.
-Receive telephone and FAX messages and re-direct appropriately for follow-up.
-Receive/send mails/courier services for the office and distribute received mails to right consignees.
-Provide instructions via e-mail or phone call to visitors regarding the access to office.
 
1. Main Activities
-Consolidate office monthly expense statement and invoices; coordinate account payables between finance dept. and local suppliers.
-Maintain the office security system and manage entry card distribution/filing.
-Maintain conference room reservation calendar.
-Logistic support for internal or client on-site meetings (beverage, refreshments, working meals, projector …)
-Order, distribute and inventory office supplies.
-Monitor the use of office supplies and equipment; coordinate repair and maintenance when required.
-Supervise office cleaners for housekeeping.
-Supervise contractors for office plant placement and maintenance
-Other office administrative support as requested.
-Systematically track office staff vacation records.
 
2. Site Activities & Team Building Coordination
-Plan and organize all teambuilding activities for the staffs in the office. Duties including pre-event communication with employees, teamwork assignment, contracting external service providers (if needed), establishing schedule and agenda, negotiating cost, event management, billings/payment and expense report.
-Plan and organize all major site activities for the office including quarterly communication, communications with specific company visitors, lunch and learn, annual dinner, monthly birthday celebrations.
-Maintain office photo gallery for all on-site and off-site activities. 举报 分享

IHS Markit 是一家全球性的信息公司，在塑造当今商业格局的能源、经济、地理政治风险、可持续性和供应链管理等关键领域，我们拥有世界一流的专家。我们在全球 30 多个国家/地区拥有超过 10,000 名员工。

IHS Markit harnesses deep sources of information, analytics and expertise to forge solutions for the industries and markets that drive global economies. Our company partners with clients in business, finance and government to provide the unrivaled insights and perspectives that lead to well-informed, confident decisions. We call this The New Intelligence. IHS Markit serves more than 50,000 key customers in more than 140 countries, including 80 percent of the Fortune Global 500. We help decision makers apply higher-level thinking to daily tasks and strategic issues across a host of industries and disciplines including energy, finance, automotive, engineering, technology, maritime and trade, aerospace and defense, chemical, and economics and country risk.

Headquartered in London, IHS Markit (Nasdaq: INFO) is committed to sustainable, profitable growth.